Office Manager with English.

• The client is an international pharmaceutical company.
• The successful candidate will have previously worked as Office Manager.

The client is an international pharmaceutical company in the north of Madrid.

• Perform common office operations such as travel & calendar management, event planning, etc. in order to ensure organizational effectiveness and local communication


• Responsible for local facility management including building maintenance, working safety, waste management, building security, car fleet and other services


• Being first contact for local & matrix management for all site related questions


• Managing site related contracts like WEEE register, tenancy agreements, insurances and contracts with energy providers


• Locally distribute important information such as corporate announcements, vacancy postings and procedures according to corporate and local (legal) regulations


• Locally support managing director in all relevant administrative topics


• Locally support Area HRBPs that local procedures are maintained by the staff, including absence and sickness


• Support local payroll procedures by managing data supplied to the external payroll providers


• Locally support Finance & Controlling functions if required, interfacing with local controller


• Prepare documents in legally required local languages in cooperation with the Corporate Functions and the management,


• Assign and monitor administrative and secretarial responsibilities and tasks among office staff

• Permanent position


• International Enviroment

• Professional experience in an Office Management, Assistance/Secretary and/or general administrative role


• Experience in collaborating closely with all relevant departments (Management, Finance, Human Resources, Quality etc.)


• Experience to operate in a matrix environment Strong organizational, independent structured working manner and ability to work under pressure


• Strong communication skills


• Knowledge of office management responsibilities, systems and procedures


• Very good verbal and written communication skills in English