Team Assistant

• Multinational foundation|Dynamic position

Multinational foundation located in Barcelona is looking for a Team assistant for manage the Office reception, supporting the organisation of events and dealing with maintenance of the office and some pre-accounting tasks.

• Support the implementation of Covid Office Plan.


• Telephone support ( telephone switchboard ), take message and / or direct incoming calls to appropriate


• Receiving & accompany visits and guests


• Preparation and Maintenance of meeting rooms (preparing meeting rooms, paper , names of speakers, videoconference, teleconferences, wifi ... )


• Preparation of necessary documentation of the meetings.


• Managing bookings of hotel, catering, restaurants and meeting rooms


• Assist guests (booking taxis, showing them the way to the office…)


• Overseeing the good maintenance of the reception and of the office ( kitchen, meeting rooms, newspapers, books, filing system, recycling system, identifying goods to repair…)


• Support staff on preparing their monthly Travel Expenses report


• Support Operations team with filing, scanning and other pre-accounting tasks


• Support staff on travel requests and hotel bookings

Oportunidades de carrera y desarrollo profesional

• Good Interpersonal skills


• Well-organized and responsible


• Punctual


• Autonomous & Proactive


• Trouble-shooting


• Attention to detail


• Flexible and Tolerant


• Excited to work on social causes, Respectful towards diversity


• Eager to learn & adopt new skills


• Multi-tasking capacity and with the capacity to effectively prioritize


• Fluent speaker in English and Spanish or Catalan.


• Fluent with Microsoft package: Excel, Word, PowerPoint.