Office Manager

• Permanent position in an important international company.|Excellent and professional working environment.

Important international school management company based in Barcelona.

• Organise and support all administrative activities in the office and ensure that the office is operating smoothly.


• Identify opportunities for process and office management improvements, and design and implement new systems.


• Perform reception duties: greet visitors, answer and direct phone calls and provide general support to visitors (both external and internal), and ensure the meeting rooms are set up and ready to use, etc.


• Responsible for managing office services by ensuring operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.


• Manage office supplies inventory (both office materials and food/drink) and place orders when required.


• Provide other administrative support as necessary, including, maintaining calendars, undertaking research activities, producing reports, and creating PowerPoint presentations.


• Support with making travel arrangements, including, booking accommodation, flights, and trains. Responsible for managing and controlling expense reports.


• Initiate and support the organisation of events by sourcing venues, arranging travel and catering as and when required.


• Manage outsourced facilities service vendors; ensuring best practices are being used and implemented.

• Permanent position.


• Based in Barcelona.


• Interesting social benefits.


• Important international company reference in their sector.

• International Secretarial Education, Administrative Education or similar.


• Solid background in office management or relevant role in a fast-paced and international environment.


• Outstanding customer service skills and a strong team player with the ability to build and maintain strong relationships.


• Bilingual English-Spanish.


• Excellent oral and written communication skills.


• Excellent computer skills, including a high degree of proficiency in Microsoft Excel, Outlook, PowerPoint and Word.


• Highly motivated, pro-active, adaptable, detail oriented and able to work with initiative.