MO Administrator (French Speaker)

• Boost your career in a big company|Work in a multinational environment

At the heart of PageGroup's business are the thousands of people's lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world.

PageGroup was established in the UK in 1976. We're now a FTSE 250 organization with operations in 36 countries, providing recruitment services and career opportunities at a local regional and global level.

In Barcelona, our Shared Services Centre regroups positions to support our operations in Europe and globally.

Find out more here: https://www.pagepersonnel.es/clientprofile/pagegroup-shared-services-centre

Administrative tasks

• Contract creation for Candidates (which includes gathering & vetting of necessary information - eg work permits)


• Issuing contracts, having them signed and stored


• Create and manage Purchase Orders for freelancers


• Contract creation for Clients


• Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so timesheets can be logged and accurate payroll/invoices created


• Invoicing of Clients - this can include
  
  • Uploading invoices onto Customer portals
  
  
  • Reconciliation of receivables to Customer Self-Billing
  
  


• Generate reporting for business needs

The right incumbent for this role is someone with attention to detail and is keen to understand how all these different processes impact each other.

Customer-service related tasks

• Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion


• Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office


• Candidate onboarding to explain Timesheeting portals and payslip information


• Answering Candidate questions


• Attending to Client queries

• Experience in a very multinational environment (+40 nationalities in the SSC)


• Competitive compensation and benefits package in Barcelona, various well-being activity options

• Fluency in English and French are a must


• working in shared service center or administrative environment


• working in HR Services, Accounts Payable and/or Billing Customer Service


• collaborating effectively with international team/cross-team to deliver


• Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent


• Excellent customer-focus & communication skills (written & verbal)


• Excellent organizational skills and ability to work under pressure & manage deadlines?


• Ideally at ease with Excel


• Ability to work independently, take initiatives, continuous improvement mindsetand eagerness to learn